How can I submit my paper?
You can use the SETCMS system to submit your paper to the conference.
When you click on the link, you can submit without logging in.
All authors' information must be entered. Especially when entering email information, if you have a personal address, we recommend that you use it. Because the messages we send to corporate email addresses can be marked as SPAM and do not reach you.
When you submit your paper, a user account is automatically created for each author you have entered and notifications are sent to the email addresses you have entered.
After submission, you can follow the entire process regarding your paper (update, registration, process tracking, etc.) via SETCMS.
Participants who do not want to use the SETCMS system can e-mail their papers to ichoracongress@gmail.com. All information of the authors must be included in the submitted file.

What information do I have to enter into the system when submitting my paper?

• Paper Title
• Name-surname, email address, institution and country of the authors
• A speaker and a co-author must be selected from among the authors. If there is more than one responsible author, you can indicate it in your paper.
• Abstract
• Keywords
• Topic
• Presentation Type
• Publishing Type

What type of papers do you accept?
Abstracts, Posters, and Full Paper papers are accepted.

In what language should the abstract and/or full text be written?
All texts must be written in English or Turkish.

What are the evaluation criteria?
You can access the evaluation form to be used by the referees HERE.

How does the peer review process work?
The evaluation process includes the following steps sequentially. You can access the evaluation workflow HERE.

1. Spelling check
2. Similarity rate check (maximum 20% without references, maximum 30% with references)
3. Appointing at least 3 referees from the scientific committee. In order for your work to be accepted, at least 2 referees must give positive opinions.
4. Acceptance/Rejection/Revision notification.

When are Acceptance/Rejection notifications made?

• Every paper sent to the conference is first checked for spelling rules. Afterwards, similarity scanning is performed. If a negative situation occurs in any of these, authors will be notified (Rejection/Revision) within 5 days after the date of submission.
• For studies that do not have problems with spelling rules and similarity ratio, referees will be appointed within 5 days after the submission date.
• The referee evaluation process is 1 month at most. It can also be completed before this process.
• Acceptance/rejection notification is sent immediately for papers whose peer review process has been completed.

What is notification of acceptance?
For papers whose evaluation process has been successfully completed (ACCEPT), an e-mail is sent to the authors informing them that their paper has been accepted. This just indicates that the paper has been accepted. It is not an official invitation letter.

What is an acceptance letter/invitation letter?
Authors must pay the registration fees after the acceptance notification is sent to the authors for papers whose evaluation process has been successfully completed (ACCEPT). After the registration fee is paid, an official acceptance and invitation letter is sent to the authors.
Acceptance notification and acceptance letter processes are dedicated processes to prevent abuses.
Since the authors who received the acceptance letter have paid the registration fee, no refund can be made after this process.

Will Acceptance/Rejection notifications be sent to all authors?
Notifications and acceptance letters are sent to all authors on the paper.

What should I do after receiving the acceptance notification?
You must pay the registration fee after receiving the acceptance notification. After payment, your registration will be completed.

When should I pay the registration fee?
You can make the payment after receiving the email containing the acceptance notification.

Does every author have to pay a registration fee?
Only one writer is required to pay a fee for each paper.

What does the registration fee cover?
Registration fee includes Certificate of Participation, badge, publication and tea/coffee for 1 day.

How can I pay the registration fee?
You can pay the registration fees by money order/EFT or credit card. Payment and registration transactions can be made from the Registration menu after logging into the SETCMS system.

Can I receive an invoice after payment?
After making the payment, you must send your invoice requests to ichoracongress@gmail.com. Invoicing is done for each payment made.

I missed the deadline to pay the registration fee. What can I do?
You can get information about your reason for being late from ichoracongress@gmail.com.

What else do I need to do after paying the registration fee?
After you pay the registration fee, we will send you an acceptance letter/invitation letter. You do not need to take any further action.

I paid the registration fee. However, I will not be able to attend. What should I do?
You can get information from ichoracongress@gmail.com.

Is there a refund?
You can get information from ichoracongress@gmail.com.

How long is the presentation time for each paper?
A total of 15 minutes, including the question and answer part, will be given for oral presentations.

Is there a special template for the presentation?
There is no custom template available. You can use any template that expresses your work.

Do we need to send you the presentation file?
You do not need to send us the presentation file.

Can I choose the day for the presentation?
When uploading your paper to the system, you can select the day with the Presentation Date option.

When will the presentation program be announced?
The presentation program will be published in its final form 20 days before the conference date at the latest.

Can I request a change in the presentation program?
You can request changes to the draft published program. However, we cannot make changes afterwards.

In what language should I make my presentation?
The official language of the conference is Turkish and English.

I made my presentation. When can I receive my participation certificate?
Your participation certificates will be given by the session chair after the end. You can also receive it digitally through SETCMS.

I made my presentation. The organization is completed. What else do I need to do?
Thanks for your contributions. In the next period, we will start preparations for publication. You can follow the publication process on our website or whatsapp channel.

I only sent an abstract. Is full text submission mandatory?
Full text submission is not mandatory.

I used the Journal publishing option. Where will my paper be published?
The full text of your paper will be published in the journal, and the abstract will be published in the companion proceeding.

Can I make changes to my paper after the organization?
Sorry, changes cannot be made after the camera-ready submission deadline.

When will my paper be published?
Subject to publication preference, all studies will be published within 1 month at the latest.

What is camera-ready submission?
This is the final version of your camera-ready submission paper and will be taken directly into the publishing process. It should contain all the information about the templates. You cannot revise after this submission.

Is copyright transfer mandatory? When should I do it?
Copyright transfer is mandatory for each paper. It is received from authors or organizers depending on the type of publication.

When can I receive my participation certificate?
Your participation certificates will be given by the session chairperson after the presentation. You can also receive it digitally through SETCMS.

Will a certificate of participation be given to each author?
A certificate of participation is given only to the writer who pays the registration fee and makes a presentation (speaker). The document provided includes the citation (title, author names) of the study. If other authors want to receive a certificate of participation, they must attend the conference together with the speaker and register.

What is required for authors other than the speaker to receive a certificate of participation?
Authors other than the speaker must participate and register with the speaker in order to receive a certificate of participation.

I completed all the procedures. However, I couldn't make my presentation. Can I get my participation certificate?
Only those who make their presentations will be given a "Certificate of Participation".